Meeting Minutes

GENERAL MEETING NOTES DATE: Monday, October 23, 2017 TIME: 7 pm PLACE: The Fifth Quarter President Tom Gee, Jr. called the meeting to order at 7:01pm Clint Smith gave the Secretary’s report. Motion to accept made by Andy Monday, seconded by Mike Anthony. Motion Carried. Pat Roeser gave the Treasurer’s report. Banquet was a success and we were able to provide a sizable check to the Wohlrabe family. We still are waiting to receive $$$ from a couple unpaid sponsors. Jim Duchow asked/clarified how much Werner still owes……this was for their extra tickets. Werner will get their rainout next year Motion to accept made by Lowell Bennett, seconded by Mike Butz. Motion carried. OLD Banquet update: we have some left over trophies and sponsors plaques. Please come up and get them if they are connected to your team or you live close by. Additional Nominations for Secretary and President; thus far we have. President—Nominated and Accepted Nominations: Tom Gee, Jr; Rob Vandermoss Others nominated and undecided: Marty Nussbaum Marty Nussbaum and Rob Vandermoss both declined their nominations. Write Ins: none Secretary---Nominated and Accepted nomination —Clint Smith Write Ins: none Voting starts. There were very few votes done, as there were no eligible candidates other then he accepted nominations. A VERY brief election was done. The final count; President Tom Gee, Jr 1; there were no announced write in votes. Secretary Clint Smith 1; there were no announced write in votes. NEW Dan Strong has divisional DVD’s for sale for $15 each.$5 goes to Dan for his time, $5 goes to the club and $5 goes to the Wohlrabe family. Festival Foods had some events promoting their products and we had several drivers that showed up and Andy Monday spoke to one of their managers about possibly sponsoring us in some way Budweiser told Tom they may have more changes and there might be a future reduction in what $$ they are offering. We may have to look at all options for this, as well as entertaining more new sponsors. Sport Mods…would like to do some sort of triple crown possibly the week after the R, W and B nights. Employee reviews: will look as ways to cut some expenses. We will also look at the “freebies” list from FRRC and W.I.R and work to reduce this. Radios---we may need to look to Bud from Race-Com for possibly fixing them or replacing some of them. RULES meetings will be run similar to past years; dates to be decided soon We would like to go back to a 15 week season the Thursday before Memorial Day until the end of August, which is 15 weeks. Advisory vote for possibly taking the Thursday after the Dixieland Race off, as that week we typically have a lower crowd every year. Dave Stammer mentioned we would have one less sponsor, but Pat Roeser said we typically don’t have a pavilion sponsor for the last night, so we would likely not have to skip any sponsors. ADVISORY VOTE: FOR taking night off---35 NOT for taking the night off---16 No Plan B next year…we will review what the payouts currently are and possibly make some small adjustments. There will only be ONE payout plan, besides R,W and B Throwback nights were not good $$ nights. The amount of fans did not go up significant enough to offset the cost. We will likely keep the $12 gate and do the sport mods the week after R, W and B. instead to help boost those following weeks. Lowell Bennett said that currently the R W and B are just adding 15 extra laps, but other than that it is the same as a weekly event. Pat Roeser mentioned that we still want the memorial races to honor our history, but we want them all to be 35 laps and ONLY R, W and B to be 50 laps. Dennis Chase asked about what we would do about rainouts for sport mods nights…would they be the following week. Joe will work on sponsors to pay the sport mods onto a 3 race deal. Pat Roeser explained how much we made on the sport mods nights. We ONLY paid each driver $50 per car. The rest ALL came from extra sponsors. Each driver brought at LEAST 1 other pit member, so we made money on them without even looking at the crowd count. Overall, the club made $6,800 that night. 2 rules meetings nights….. One night for SLM first and then LM after Second night for SS and Sizlin 4’s after Figure Eights will have their own discussion amongst themselves first and then we will get together with them. ADVISORY VOTE for RULES meetings 25 for 5th Quarter;;; 28 for Lake Park Pub We will do them at Lake Park Pub Topics from the floor Bing Bong mentioned that maybe the lifetime membership/free passes should be taken away. Otherwise we are losing money on a nightly basis at the gate. Mike Butz mentioned he agrees, as some people just can just be an officer for 2 years and then gets in free for life. Hank Calmes mentioned that he also agrees with this, as just at the banquet alone there were a lot of free meals. Tom explained that the banquet freebies were employees that worked, lifetime members, sponsors, officers, etc. Dennis Chase asked if we considered doubling up on some nights with sponsorships. He said we make a lot of money on these, especially if we have extra sponsors interested. Mike Butz said if we can get extra sponsors why not try to set those up. Dave Stammer just said make sure we have the language in the contract to reflect rain dates. Mike Butz asked about wall sponsors. That $$$ goes to W.I.R. Taylor Haufschildt mentioned that he did a lot of promotional things this year at Motorama and he said a lot of people don’t even know where we are or what nights we race. They also have digital billboards you can change weekly. Dave Stammer mentioned that we should look at making the R, W and B nights look different than normal nights. Mike Butz asked about the tire contract. We have not been a part of any meeting about the tires yet, but we are looking at all our options for next year. We are meeting with Greg McKarns soon with all the other promotors and would like to decide after that meeting what the FRRC will do next year for tires. Dennis Chase mentioned that the 35/45 tires have changed over the years. Hoosier will need to be approached about this. Brent Strelka said he spoke to Greg and he said they have said they can put some more rubber back on them. Tom will talk to Todd Thelan about the LM’s as they may be going to D-800 and SLM likely 35/45. Jim Duchow mentioned he is pretty sure Big Eight and Slinger LM’s are running the D-800. Brent Strelka said the Dells runs this tire, as well. Dennis Chase asked if there is someone from the club going or not to Greg;s meeting. Tom said it sounds like a 2 day deal with a hotel room. So, we are still deliberating. Adjourn The motion to adjourn was made by Sawyer Effertz seconded by Kyle Calmes Meeting adjourned at 8:04 pm. Next Meeting is on November 27th , 2017 at 7pm location: 5Th Quarter
GENERAL MEETING NOTES DATE: Monday, September 25, 2017 TIME: 7 pm PLACE: The Fifth Quarter President Tom Gee, Jr. called the meeting to order at 7:01 pm Clint Smith gave the Secretary’s report. Motion to accept made by Marty Nussbaum, seconded by Larry MacArthur. Motion Carried. Pat Roeser gave the Treasurer’s report. Motion to accept made by Kyle Calmes, seconded by Rob Vandermoss. Motion carried. Mark Ritger mentioned that the early weeks really hurt the club and the week after 4th of July. Jim Duchow also mentioned that we waived the competitor fee, which was a $2,000 loss. Andy Monday mentioned that increasing the lower divisions car counts help the overall money status of the club. Mike Butz asked if we broke even last year on the banquet? Pat mentioned that all things considered, we are at close to break-even at the end of this year. Moment of silence for Jeff Wohlrabe taken… OLD We would like to thank Dan George for helping out policing anyone without wristbands. We want to thank Joe Verdegan for all the hard work he did promoting the FRRC last year. We want to brainstorm with him on how we can promote even more next year. We would like to thank Dan Strong for helping at the back gate and also for his work with Andy Monday and Matt Panure in doing the podcasts…We are hoping to do live broadcasts during the winter at different local sponsor’s locations. Increased car counts are great; but we need improved fan count. Need to use social media the right way to self-promote our product. Congrats to all our champions Banquet Update: $25 per ticket ($5 to the Wohlrabe family) Looking for banquet sponsors. $250 for beer. When the beer is gone, everyone is on their own. Nominations accepted for President: Tom Gee and Rob Vandermoss. Marty Nussbaum is undecided Nominations accepted for Secretary: Clint Smith Write ins still accepted at next meeting NEW Rules meetings will be set up at the October meeting, as we will have the new officers by then. Jerry Schneider suggested we start a Hall of Fame for W.I.R/FRRC: He would like to get a committee together to discuss this. We would like to get sponsors to pay for the Hall of Fame. Thus far volunteer members are Jerry, Clint Smith and Marty Nussbaum. Marty suggested we retire the #13 for the Figure Eights class. Jerry Schneider asked about how long a retired number stands as retired. Unsure at this time. Figure Eight races possibly considered as being 13 laps from now on. We will vote on this. Hank Calmes suggested unless there is extra money put forth by the sponsor, the races should be 35 laps. We will discuss this over the winter. Mark Ritger wants to be a member and asked to be a liaison between Slinger and W.I.R. Mark Ritger had mentioned that he really thinks we should bring in sport mods for more than one week. Randy Schuler suggested we try to go back to a 15 week season. We will take that under advisement. Topics from the floor Ed Manders asked what we are going to do about the LM Class. He said the motor rule was unfair. Kyle Calmes suggested taking out some heat races on Red, White and Blue races and add in the sport mods. We are thinking about doing the week after each event, as we would like to keep the ¼ mile LM’s on the R, W and B nights. Tom said he has a lot of great ideas on how to make good business decisions to increase the club funds. Mike Butz suggested having certain drivers go up in the stands to sign autographs…we could set up a table for folks to meet some of the new drivers. Hank Calmes mentioned that fans in the stands are paying customers. He said everyone needs to be more polite and respectful. Credit Card machine worked really well this year. It is very convenient for the fans. Jack Effertz came up front and spoke about the instant replay system. He mentioned a couple teams have gotten together about $2,000 to go towards it. Could be used to confirm a call. We are not sure how it would work or who would watch it. We can have the guy come and talk about it if the club is willing to listen to it. There are certain things that it could be used for and other things it couldn’t under green flag conditions. We would also look at the longevity of the bills to maintain it if we decided to go in that direction. Raise of hands advisory vote and majority didn’t want the gentlemen to come and do the presentation. Adjourn The motion to adjourn was made by Mike King Jr seconded by Larry MacArthur Meeting adjourned at 8:04 pm. Next Meeting is on October+ 23th, 2017 at 7pm location: 5Th Quarter ------------------------------------------------- GENERAL MEETING NOTES  DATE:  Monday,  October 24,  2016                                    TIME:  7 pm PLACE: The Darboy Club President  Jim Duchow called the meeting to order  at  7:02 pm Bill Fischer is now home from the hospital !!! Roger VD is also recovering well from his surgery. Clint Smith gave the Secretary’s report. Motion to accept made by Mike Clancy , seconded by  Rob Vandermoss     . Majority of members said “agree”. Nobody said “oppose.” Motion Carried. Jim mentioned that Larry Raygo is willing to join the committee on contract reviews. The date will be announced soon…..possibly November 1st…If not, it will be soon. Pat Roeser gave the Treasurer's report. He also had copies of a printed financial statement he handed out for everyone to review. B pay plan cost $13,000, plus the $7,000 Sales Tax Audit, and there was more. Dreher Collision also informed Pat they will ONLY be doing the fan give away, but not the pole award any longer. Motion to accept made by Mike Butz , seconded by  Mitch Heimlich                        . Majority of members said “agree” Nobody was “opposed”. Motion carried. OLD
  • Banquet  Summary: it went very well. We don’t have the exact bill from Darboy Club yet, but we have our numbers  which should be the same as theirs, as we know how many people were actually served. Entertainment was great and very affordable and they agreed to sign on for next year. Beer sponsors were Mike Meyerhofer Jr./Jake Carpenter Racing; Bud Collar and Team 45 Racing.
People mentioned that it went well….there was no CAN DO award, in an attempt to cut down on the amount                 of plaques and cost
  • Final write in Nominations for Treasurer and Vice President; thus far we have:
Vice President—Nominated and Accepted Nominations:  Tom Gee, Jr Still accepting write ins…(Kyle Quella was nominated last meeting, but was not present-he has since that time declined)   Jerry Schneider was nominated for VP…he mentioned that the contract with Roger is nowhere near what it used to be 8 years ago. He feels whomever is the VP should know what we need to get back. Jerry said the top gate was 7.5% when he was president, and the back gate was 0% at the back gate for R, W and B. Jerry simply said we need to go back to Roger and get back what it used to be. Jerry turned down his nomination. Mitch talked about his opinion on it. He said a couple years ago Roger asked for an inflation increase, which was the first time in 17 years he asked for this to increase. Everyone’s bills go up. Jim mentioned that this is what the committee is going to review and request for changes from Roger. ------------------------------------------------------------------------------------------------------------------------------- Treasurer---Nominated and Accepted nomination —Mitch Heimlich Still accepting write ins….Pat Roeser was nominated by Jack Effertz. (he accepted the nomination) No more nominations. Speeches took place for both positions. Voting took place Final votes that count were V.P-Tom Ge Jr 58 votes------------- Tom Gee Jr is the New VP Treasurer- Pat Roeser 54 Mitch Heimlich 11---------- Pat Roeser will remain the Treasurer for the next 2 years. Jeffrey Sachse had some departing words. While he enjoyed the last few years as the VP, he also has other things going on and is asking for younger people to step up in the future and run for office. Jim Duchow mentioned he met with Joe Verdeghan and he will likely start getting more involved with the FRRC in the future, but will not be able to give us a definitive decision until January 1st. Jason Shultz might also be taking over the website. We should have an answer soon from him. NEW
  •   RULES meetings  update…SLM one occurred on 10.17.16 (Very few changes suggested----the officers will meet to finalize things) The next two will be at the 5th quarter:  (Wednesday)  LM: 11/9/16  7pm,  (Thursday)   SS: 11/17/16 7pm and S4/F8 TBD
  •  Contract/business review meeting will likely be 11/1/16 at  7pm at the 5th Quarter;
Still finalizing the date.
  • Procedural discussions: shifting is not outlawed in the rulebook…something we should talk further about. Lots of other topics will be discussed next month…
Adjourn The motion to adjourn was made by Mike Clancy ,   seconded by  Rob Vandermoss Meeting adjourned at 8:40  pm. Next Meeting is on Monday, November 28th 2016 at 7pm at the Darboy Club

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